murchr wrote:hardwood wrote:murchr wrote:Angelica _ann wrote:This is window dressing & sugar coating things yet we all know these 'Officers' cannot do stuff without their bosses' approval. We will just go in circles.
Let us start with the Budget Office that exaggerate stuff.
Accounting officers who draw budgets are also stepping aside for fresh vetting.
Accounting, procurement, budget officers etc work under and on the instructions of the CEO and the board. Therefore the stepping aside should have started with the boards of directors and CEOs.
I do not know where you work but in the organizations i have been in there is a Chief Financing Officer (CFO) who guards the company's wallet/purse if you like. The CEO is not even responsible for his petty cash envelop. But then again, those places are not kiosks
This is how things work.
1. The organisation comes up with workplans and a budget for the following financial year. This is done by the CEO and his team of technocrats of course in consultation/approval of the board.
2. CEO submits budget estimates to parent ministry for onward transmission to treasury.
3. Ministry puts together all budgets of all departments/parastatals under it and pass request to treasury.
4. Treasury allocates funds to ministry in a budget that has to be approved by parliament. The budget covers the financial year.
5. Funds released to institution/parastatal.
6. CEO and his team now executes the various activities on the workplan as per approved budget to fulfill the mandate of the organisation.
7. For supply of various goods and services CEO asks Tender committee to sit and identify suppliers.
8. Suppliers awarded tenders with the approval of the CEO.
9. Procurement/supply dept follow up to ensure goods and services are supplied.
10. Supplier submits invoice to the organisation.
11. CEO asks finance department to pay.
12. Finance officer prepares payment vouchers.
13. Internal audit confirms that payment is OK.
14. CEO as one of the signatories of the bank account has to sign the vouchers/cheques. Finance officer/chief accountant also signatory.
15. Money paid to the supplier.
16. At the end of the financial year CEO submits a report accounting for all funds spent by the organisation.
17. Chief govt auditor sends his external audit team to the organisation to look at the books and prepare a report.
18. Chief auditor presents report on govt expenditure for the financial year.
As you can see from the above there is no way even 1m can be stolen by "ngirita" without the knowledge and facilitation of elements within the organisation....unless ngirita breaks into the safe at the FO's office.